1. By entering the Awards the Entrant will be deemed to have read and understood these terms and conditions (which may be amended or varied at any time by us with or without notice) and to be bound by them. These terms and conditions include any instructions set out with the Entry Form.

2. The Organiser reserves the right at its absolute discretion to reject any entry that it deems inappropriate.

3a. Awards are for an individual shop or business unit. If your business has more than one store/unit (e.g a chain of coffee shops / franchises), and you wish to enter more than one, then please ensure you identify the business name and store/branch clearly on the entry form. You will then be required to submit an individual entry form for each additional store. Please ensure each entry is tailored to the store and not duplicated from other entries.

3b. Should you wish to enter the same shop in more than one category, please ensure you tailor the entry to be relevant to each category. Should you provide the same wording across multiple categories only one will be taken forward.

4. Entries must be submitted online and must be submitted no later than 11.55 p.m. on Friday 31st January 2025. Responsibility is not accepted for entries lost or delayed as a result of any network, computer hardware or software failure of any kind. Proof of sending will not be accepted as proof of receipt.

5. Entries will only be accepted if they are submitted in full, with full contact details and accompanied by the required photographs. In addition, submission of an entry can only occur once these terms and conditions have been accepted and once consent has been provided that The London Coffee Festival Awards organiser can use the profile image submitted to question “Upload an image of your coffee shop front” / “Upload an image / headshot” on the awards website entrants, finalist and winners pages, where relevant.

6. By uploading your images and video you are confirming that you own the images /videos and are giving us permission to publish them. Or that you are licensed to use the images / videos and to licence us to use them without payment of a fee.

7. Entries must include the name of the person responsible for submitting the entry and to whom all correspondence concerning the Awards should be addressed.

8. Entries will become the property of the Organiser and will not be returned.

9. The Awards will be judged by a panel of judges selected by the Organiser.

10. Eligible entrants will be judged by our panel of experts in February 2025. 'Category Finalists' will be announced in February 2025, with the 'Category Winners' announced at the London Coffee Festival 2025, 15 – 18 May 2025.

11. The judges may decline to make an award for any Category and region, if, in their opinion, there are insufficient entries of a winning standard.

12. The Award winners will each receive a certificate and winners marketing assets.

13. The Organiser reserves the right to change the judging panel without prior notice to entrants.

14. The decision of the chairman of judges on all matters affecting this competition is final and legally binding.

15. No correspondence will be entered into.

16. Winners may be required to take part in some pre and post-event marketing and publicity, and consent to their name and photograph being used for such purposes.

17. Entrants consent to the publication by the Organiser in connection with the Awards of any of the documents or materials constituting their entry.

18. Any winner may publicise its Award provided the year in which it was won is stated.

19. The “Category Finalists” will receive two free standard entry tickets to The London Coffee Festival 2025 on 15th – 18th May 2025. Attendance at the event will be subject to our standard Event Booking Terms and Conditions.

20. By entering the Awards, all Entrants will be deemed to have accepted and be bound by the rules and consent to the transfer of their personal data to the Data Controller for the purposes of the administration of the Awards and any other purposes to which the entrant has consented. For further information, please read our privacy policy, which can be found at https://www.william-reed.com/William-Reed-Group-Privacy-Notice/

21. The Organiser and Data Controller is William Reed Ltd, Broadfield Park, Crawley RH11 9RT.

22. These terms shall be governed by and construed in accordance with English law and any dispute arising out of or in connection with them shall be subject to the exclusive jurisdiction of the English courts.